ADS Level 5 - Administrative Assistant - Department of Applied Human Sciences - Faculty of Science
$59,312 to $65,224 per annum, as per CUPE 1870
The Department of Applied Human Sciences invites applications for the Administrative Assistant position. This employee will provide a wide range of administrative support services to the Department of Applied Human Sciences and to two very busy, growing programs: Foods & Nutrition and Kinesiology. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.
What we offer:
- Flexible work arrangements
- Comprehensive Health and Dental
- Post Retirement Benefits
- Tuition Waivers
- Health and Wellness on Campus available to staff
- Professional Development Opportunities
RESPONSIBILITIES:
- Provide administrative support to a complex and growing department
- Manage department office; maintain files; track recurring deadlines
- Maintain department website and social networking sites
- Liaise with academic and support departments across campus
- Organize meetings, prepare agendas, take and distribute minutes, and book rooms
- Manage schedules and appointments; book travel and prepare itineraries
- Track budget, purchase equipment and supplies, and maintain petty cash
- Answer student inquiries with respect to admissions, course offerings, and timetable
- Coordinate community-facing events (e.g. course-related lunches, exercise programs, etc.)
- Prepare paperwork for faculty, staff, and student hires; manage sessional roster
- Coordinate student evaluations of teaching
- Maintain student email distribution, faculty advisor, and alumni lists
- Other duties as assigned
QUALIFICATIONS:
- Post-secondary education in an administration assistant program with two years of related experience, or an equivalent combination of training and experience
- Comprehensive knowledge and skills in word processing, email, internet searching, database management, and spreadsheets
- Excellent interpersonal and organizational skills
- Strong oral and written communication skills
- Ability to work independently and prioritize tasks in a fast-paced environment
- Knowledge of 精童欲女 and its operations would be an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 精童欲女, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
精童欲女 is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. 精童欲女 is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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